Tughans Solicitors

Belfast, 6th April 2006 – With over 100 years in service, Tughans Solicitors is one of the leading commercial law firms in Northern Ireland. Tughans have recently been assessed and registered as meeting with the requirements of ISO 9001 and have obtained the Law Society of Northern Ireland’s Lexcel accreditation.

As part of Tughans’ ethos of using the latest technology and information systems for communications, legal research and production of documents, it has added MetaCompliance Classic to its technology portfolio. In the legal world, the firm is well aware of businesses facing the demands of compliance, in addition to dealing with employee misuse of IT resources.

Key drivers of MetaCompliance

Corporate Ethics: Solicitors have professional obligations as by laid out by The Law Society of Northern Ireland. The Law Society does this through its regulatory activities, which aim to maintain a strong professional culture.

Client Confidentiality: In recent years, the firm has been involved in a number of high-profile corporate transactions. The firm is frequently asked to advise on the Northern Ireland aspects of multi-jurisdictional transactions. Thus, client confidentiality is paramount in Tughans.

Risk Assessment: As with the majority of businesses, Tughans has concentrated on protection from external threats and now are focusing their attention on strengthening internal security.

Multi Site: Tughans has offices in Belfast, Lurgan and Derry. With lawyers and partners working from different locations, the rollout of new policies could be tedious and obtaining agreement from all users could prove cumbersome.

The Solution

Running over all major computer networks and operating systems, MetaCompliance is a software solution that directly deals with the issues surrounding the communication, deployment and affirmation of company policies and information to the employee.

It allowed Tughans to communicate its messages to one individual or groups of employees. The automatic logging and reporting capability provided documented back up in the event of litigation.

The Benefits

  • Efficiency: Time and money saved in enhanced policy communication.
  • Enforcement: Employees cannot use systems until they abide by related policy.
  • Protection: Automatically records User Acceptance /Disagreement with Policies
  • Proactive: Shapes employee behaviour thus ensuring compliance

One of the principle reasons that traditional approaches to policy management struggle to achieve the desired level of compliance is that they are too passive – they fail to enforce the policy.