Conducting simulated phishing campaigns using specialized phishing simulation software is an effective method to educate employees in recognizing deceitful messages, contributing to the fight against phishing. Email-based phishing remains a primary cause of stolen login credentials and an effective method for infiltrating IT networks with ransomware. Successfully executing these phishing simulation campaigns involves strategic planning, clear communication, and thorough analysis. Phishing ranks among the top two most popular and effective techniques used by cybercriminals to infiltrate corporate networks. Its success stems from cybercriminals’ ability to conceal malicious content to evade security tools, as well as its manipulation of employees, turning them into inadvertent insiders. Here are some guidelines to start and ensure your phishing simulation campaign works.
Steps for a Successful Simulated Phishing Campaign
Simulated phishing attacks are designed to automate phishing training and deliver learning experiences directly to employees. These simulated phishing training packages deliver realistic-looking phishing emails, that track real-world phishing campaigns.
However, to get the most out of a phishing simulation campaign you must plan, be aware of the phishing threat landscape, communicate with employees, and understand how your business goals map to your cyber security needs.
To get the most out of a phishing test you should follow these steps:
Plan your Phishing Simulation Campaign Strategy
All good phishing tests are based on solid preparation work. Preparation should cover the following areas:
- Research current phishing email trends to deliver more realistic simulated phishing messages: Ask your team or advisors what type of emails are being used to target your industry or sector? Are specific apps and brands, for example, Microsoft 365, popular as spoof targets in phishing campaigns? Collate this data for use during the ‘build’ part of your campaign.
- How often will the simulated phishing emails be delivered? This may be weekly, monthly, quarterly, etc. The frequency of campaigns should be in line with your overall cyber security risk strategy.
- Communicate with employees. Develop a set of clear instructions for employees on how to report any identified phishing emails, and/or associated social engineering attacks. This should include details on how to capture the details of the threat.
- Decide how to further train employees who fail to spot phishing emails. This should explore the use of ‘point-of-need’ education to focus on enhanced training.
- Be prepared to adjust your strategy and associated preparation work as the phishing landscape changes.
Build your Simulated Phishing Campaign
An automated phishing simulation software allows you to generate the elements needed to deliver the campaign; this includes the creation of phishing templates. A simulated phishing automation platform will offer templates that are based on real world phishing threats using the most common spoofed brands. Because certain sectors have specific threats, these templates should be modifiable to reflect those specifics.
The important thing to note is that templates should be easy to adjust and configure by the campaign administrator using a centralised management console.
Create Learning Experiences that Make the Training Stick
The goal of phishing simulation campaigns is to educate employees on how to spot a phishing scam and to change the “urge to click” behaviour that fraudsters rely on. To ensure a memorable and effective learning experience, a phishing simulation platform should provide a ‘point-of-need’ learning experience.
Typical elements of this type of interactive learning are the presentation of a warning notice, relevant infographic, survey to capture metrics for further tailoring of training, etc., to any employee who fails to spot a phishing email.
This point-of-need will explain what has happened and the dangers associated with a phishing scam. Some advanced systems will take this one step further and educate the employee on avoidance strategies to help prevent future phishing attempts.
Collect and Analyse Metrics
As the simulated phishing campaign progresses, employees should be encouraged to report observed phishing emails. The set of instructions that you develop during your planning stage are the basis for employee reporting of phishing attempts.
Some automated phishing simulation platforms offer a metrics dashboard that uses captured simulated phishing campaign data to analyse the success rate of the campaign.
These metrics are an important part of ensuring that the training is optimised. Metrics also give you the ammunition needed to show the C-level and board that security awareness training is effective.
Some simulation platforms provide data on the percentage of users that are vulnerable to attack and the type of device used to access the phishing email. A greater level of granularity of metric data facilitates more tailored campaigns. These metrics also allow you to continuously improve the effectiveness of a simulated phishing campaign to focus on increasingly sophisticated phishing email content.
Rinse and Repeat the Simulated Phishing Campaign
The phishing landscape is always changing as fraudsters work to evade detection. To map to this change, simulated phishing campaigns must also update in line with these changes. This means that your phishing simulation campaign will likely change to reflect the phishing landscape, regularly and over time.
How often you do this is determined by your overall security risk analysis. Recommendations on the periods between campaigns vary, but every 4-6 weeks is a good rule of thumb. However, campaign delivery timings should also be adjusted if significant changes in the phishing landscape appear, as was the case during the Covid-19 pandemic.
Time to Phish
A literature review by researchers at Swedish Defence Research Agency found that 24% of phishing email recipients will click on a link and 21% go on to enter their passwords in spoof sites. This alarming figure shows the vital importance of using relevant and focused phishing education for employees.
However, for this education to be truly effective, it requires a strategic approach. By following MetaCompliance’s expert recommendations, you can ensure your phishing simulation campaign is successful—helping to prevent real, malicious phishing attacks before they compromise your organisation.
To learn more, explore these articles:
- What is Phishing Training for Employees?
- Top Tips for Running a Successful Phishing Test in Your Organisation
- What is Anti-Phishing and Why It Matters for Employees
Or, contact us for a free demo of our phishing simulation software.
