New features, fixes, and other improvements to help you get the most out of MyCompliance.
MetaPrivacy Review Process Improvements – Reviewers can Update Privacy Assessments
Reviewers now have the ability to add, update and save responses to Privacy Assessments. This feature allows Reviewers and Respondents to have a joint effort when submitting assessments (for example when completing DPIA’s).
MyCompliance – UK Region
The new UK MyCompliance region has gone live. For further information on this please speak to your Customer Success Manager.
MyCompliance Teams App 2.0
The MyComplance Teams App 2.0 has now been released with lots of new features and functionality, please contact your MetaCompliance Representative to upgrade to the latest version.
Alongside the new design & layout, below are the new features included:
Completed & Outstanding Policies, Surveys & Courses now available within the App.
New Blog Tile – Any Blogs that you have enabled on the platform will now be available for review within Teams.
New Report Incident Tile – Customers with the Incident module assigned will now have the ability for end users to report an incident via teams.
New Viewer Discretion Advised Tile – Premium Plus customers can now enable this tile to provide users with access to the non-standard eLearning – City Factory Productions™.
Consistent Tile naming to match Platform – if you have renamed your homepage tiles on the platform, these will now be reflected within their Teams App.
Tile Notifications– a red number icon will be presented next to the Incomplete option if a user has outstanding Policies, Surveys or Courses.
SCORM Course access – Any assigned SCORM courses will now be included within the Course list in Teams app, however upon clicking View you will be directed to the MyCompliance Platform to complete the SCORM Courses there.
User Group Targeting Update
We have removed the limitation of not being able to target individual users within a Group.
Customers utilising SCIM User Provisioning, or who have the below view on the ‘Target‘ tab for all Content Creation pages, will now be able to target individual users within a Group. View More.
The MyCompliance Platform has been upgraded to include several improvements to help both Administrators and Users to complete their relevant tasks. These updates include improved platform navigation, enhancements that have been raised direct from our customers, improvements to assist with accessibility & updated page layouts.
The Admin Home & Home options have been removed from the Navigation menu and added into the user drop down at the right corner. View More.
The MyCompliance logo will now direct you to the Homepage. View More.
Many of the Form layouts have been restructured & improved. View More.
The left Navigation menu has been updated to display Admin tasks to an Administrator & End user only tasks to end users. View More.
The items from the bottom panel have been moved to the Navigation menu or the Profile drop down. View More.
Text will appear bolder and clearer across the full platform.
Reporting tiles for each Module will now direct you to the relevant Overview report.
We are always working to optimize your MyCompliance experience, so we’re excited to launch the completely redesigned and much-improved MetaLearning 6.0! We’ve made significant changes to our award-winning learning management system, based on user feedback. We are confident that the new user-friendly workflows and features will make learning content easier to navigate, and help make creating courses much simpler.
This release of our learning management system brings clear categorisation of our eLearning content library. Now you can sort hundreds of nanos by role, key risks, and threats. Based on the new filtering functionality, you can easily find the relevant content for your course and target audience.
Additional updates also include:
Introduction of the new ‘Elements Library‘
Improved Administrator Navigation
Separation of Template Types
New Quiz Previews
Improved Custom Content Upload
Updated Course Flowbuilder View
Multi-Language Quiz Updates
Find further information on each new update here. Additional Knowledge Articles can be located here to help with the reconfigured workflows and navigation.
Custom Attributes – Data Validation Form
Our new Data Validation Form allows email-based users that have been targeted with a Direct Access course (no login required) to review and update their Custom Attributes before starting a course. View More.
This feature allows Administrators to add new dropdown-type Custom Attributes. If the Data Validation Form has been enabled, the dropdown option Custom Attributes will be displayed to users before starting the Direct Access course.
MetaPrivacy – Assessment Generator
The Assessment Generator button (found on Step 2 within a Program) provides the ability for customers to pull the data from our privacy register records and display the responses within a privacy assessment for the owners to review and update. View more.
This feature includes a clever Summary View option, which allows users to quickly review a snapshot of their responses so they can determine if any changes are required before proceeding to the privacy assessment.
MyCompliance From Address Display Name
You can now add a Custom Display Name to your MyCompliance Email Address. Adding this will help your users recognise that all MyCompliance Notification Emails are from a trusted sender, and where applicable help to improve engagement. View More.
Reported Simulated Phish Emails
All Simulated Phish emails reported by end users via the MyCompliance Phish Reporter Plugin will now appear on the Phish Overview Report. This will provide Admins with the ability to review the phish results alongside the users who successfully reported the simulation.
Please note that you may need to adjust the Column Visibility to view this new column within the Phish Overview Audit table. View More.
New Fusion Translation Features
Users will now receive an improved translation experience when completing Courses in their preferred language.
Translated Name has now been introduced for all Fusion Course Material. Fusion courses will now appear with increased translations, as shown on the Fusion Course menu below. View More.
The MyCompliance Site Translation option has also now been extended to the MyCompliance Teams App and SCORM Transfer courses. This will ensure that users receive the same preferred language translation experience wherever they choose to complete the assigned course. This option is dependent on your subscription. View More.
The above updates will be reflected on all existing & new Fusion & SCORM Transfer courses where languages have been included.
New & Improved Fusion Language Features
Users can now select their Preferred Language under their Profile. This will then inform the Fusion Course language drop down so that, if the language is available, the user’s preferred language is pre-selected. To assist with this, we have pre-filled the Preferred Language field with the most common language each user has selected when completing their Fusion Courses. If this information is not available, the user will be defaulted to English. Further details on this update can be found here.
Show Subtitles – All Languages
We have expanded the Show Subtitles option to now include all languages that have been added to the Fusion course, as opposed to English only. Further information on how to enable this can be located here.
This option has also been updated to present users with all available subtitle options when completing their Fusion Course.
Privacy Assessment Translations
An minor update has been applied to ensure that drop down options and radio buttons translate to the selected language when completing and reviewing Privacy Assessments. View More.
Fusion Templates – Create a Copy Option
A minor update has been applied to the ‘Create a Copy’ option within Fusion Templates. This update will ensure Embedded Quiz settings are now copied across to your new Fusion Template. View More.
New Category Overview Report
Our new Category Overview Report helps demonstrate compliance standards to auditors. By using this report, Administrators can view, at a glance, the overall adoption levels for content across all of your Organisational Categories within MyCompliance alongside our template categories for standards ISO27001 and PCI DSS.
The interactive report allows administrators to drill down into a filtered view of the Overview Report, showing the completion stats against the content that the categories have been assigned to. View more.
Campaign Schedule Report
As users can be added to Campaigns at various stages, it can be difficult to determine when they will receive the email notifications. This report specifies the expected date/ time that the platform will send the Campaign email to each individual user.
You may find this particularly useful when tracking when new employees will receive their Campaign emails. View More.
Supervisor Monthly Compliance Report Update
An update has been added to the Supervisor Manager reporting to include all Uncompliant users. Users who have received all email alerts and have recently been sent an uncompliant email via the ‘In Progress’ table will now be populated on this report. View More.
New Incident Management Module
We have launched our new Incident Management Module – MetaIncident. This new module provides Administrators and End Users with an intuitive process to document incidents in order to satisfy internal governance committees and external regulators. View more.
The new features in this release include:
Incident Assessments – Provides end users and administrators with the ability to report incidents.
Incident Assessment Creator – Provides the ability to customise the incident assessment questions.
Reported Incident Register – Provides administrators with a central location to manage their incidents.
Incident Dashboard – A graphical and interactive dashboard which allows administrators drill through into deeper reports.
Incident Field Management – Provides the ability to add/ remove fields and customise dropdown options.
Incident Reporting – Provides the ability to customise, save and export incident reports from the platform.
Data Subject Request Module Upgrade
An upgrade to our Data Subject Request Module has been released. The Data Subject Request Module (DSAR) provides the ability for customers to manage the life-cycle of Data Subject Requests rights (access, erase, object, rectify, restrict, transfer & automated decision-making). View More.
The new features in this release include:
New DSAR Register Layout – New layout changes have been applied to the DSAR register. These changes allow for fields to be separated into separate sections.
DSAR Register Management – Provides the ability to add/ remove fields, move fields, update field names/ section headings, and add/remove dropdown options.
Countdown Timer Start Change – When new DSAR requests are received, the 30-day countdown timer will now start from the ‘Date the Request was Received’.
DSAR Timer Extensions – The request countdown timer can now be extended for a period of time along with adding extension reasons.
DSAR Reporting – Provides the ability to customise, save and export DSAR reports from the platform.
Privacy Registers – Record History
We have introduced a new Record History tab to each of the privacy registers which provides customers with an full audit trail of the record. The Record History table will display the previous responses and new responses to fields along with timestamps and the email of the user(s) who made the updates. View more.
Privacy Registers – Update Record Creator
We have added the ability to update the record creator across all privacy registers. This update will allow administrators to reassign records such as Business Systems, Assets, Risks and Tasks to other Administrators or Data Champions. View more.
Fusion Course – New Administrative Feature
A new administrative feature has been added for Fusion courses. This feature enables Admins to mark a course as complete on behalf of an end user. This feature can be useful for courses that have already been completed via an alternative method by the end users, e.g., Classroom based training. View More.
Compliance Library – Playbooks Now Available
Playbooks can now be accessed via the Compliance Library. With this update, the Original Library view & the Take a Tour option have been retired. Users can continue to retrieve their assigned Policies, Surveys or Courses via the MyCompliance Homepage or via their Compliance Library. View More.
A minor update has been applied to several Phish reports for Anonymous Phishing Simulations. Blank fields within the report will now be populated with ‘Anonymous User’.
Register Record Relationship Type Updates
The following new relationship types have been added for the Third Party, Legal Party & Business Area registers. This will allow customers to identify the different relationships the records have with a single processing activity. View More.
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